Envelope Printing and Address Book for TallyPrime
This add-on prints a party's mailing address on a real envelope from TallyPrime, without anyone typing the address again.
You can print an envelope for Sundry Debtors, for Sundry Creditors or for any ledger, and you can open an Address Book - a list of ledgers with their address, state, pincode, mobile number and e-mail - and print the envelope from there.
The party address comes from the ledger master contact details, and the company name and address come from your company. Select the matching paper size in the Windows printer setup for the envelope you have loaded.
What the Envelope Printing & Address Book add-on changes
- Print an envelope for Sundry Debtors, Sundry Creditors or any ledger
- Browse an Address Book of ledgers with address, state, pincode, mobile and e-mail
- Print the envelope for the buyer directly from a sales voucher or the sales print screen
- Configure size, orientation, address block width and font size, To and From labels, separator line and company logo
Setting it up, once
- 1
Take a backup
Take a backup of your company data before loading any new TDL or add-on.
- 2
Load the TDL file
Open TallyPrime and open your company. Go to Gateway of Tally, then F1: Help, then TDL & Add-On, then F4: Manage Local TDLs. Set Load TDLs on Startup to Yes and specify the full path of main.tdl from the envelope-addressbook folder supplied by Plug & Play Computers. Accept, restart TallyPrime if prompted, and open the company again.
- 3
Open the menu
After loading, the Gateway of Tally shows Envelope / Address Book. Select it to open the submenu.
- 4
Choose how to pick the ledger
Press D for Print Envelope for Sundry Debtors, C for Sundry Creditors, L for any ledger, or A for the Address Book. Highlight a ledger and press Enter to open the envelope preview.
- 5
Configure the layout
On the preview, press Ctrl + E to open Envelope Print Configuration. Set the alignment, the envelope size, the address block width and font size, the To and From labels, the separator line and the company logo. Then print.
Menu options
| Menu option | Key | Shows |
|---|---|---|
| Print Envelope - Sundry Debtors | D | Parties under Sundry Debtors |
| Print Envelope - Sundry Creditors | C | Parties under Sundry Creditors |
| Print Envelope - Any Ledger | L | All ledgers |
| Address Book | A | Contact list with address, mobile and e-mail |
The Address Book
The Address Book lists Ledger Name, Address, State, Pincode, Mobile No. and E-Mail. On the right of the screen you get E: Print Envelope and F4: Search Ledger.
It lists ledgers that have an address or a mobile number. Empty contact masters are hidden so the list stays useful.
Envelope Print Configuration
Press Ctrl + E on the envelope preview to reach the configuration screen.
| Setting | Purpose |
|---|---|
| Cheque Alignment | Horizontal, or Vertical with the address at Right, Centre or Left. For vertical feed, set Front or Rear. |
| Envelope size | The physical envelope size used for the layout |
| Address width and font size | Width of the To block and the point size |
| Print To / From labels | Show To before the party and From before the company |
| Print company name and address | Set to Yes to print the From block with your company details |
| Separator line | A line between the To and From blocks |
| Print company logo | Logo position such as Top Right or Top Left, plus the image file path |
Printing an envelope from a sales invoice
You do not have to go through the Gateway for every sale. The envelope for the buyer can be printed from the sales voucher itself while creating or altering it, using Ctrl + Alt + E.
The same option is available on the sales print screen, and from the Day Book: open a sales voucher, then use F4 or Ctrl + Alt + E, then Print Envelope.
Quick path reference
| Action | Path or key |
|---|---|
| Load the TDL | F1: Help > TDL & Add-On > F4 > load main.tdl |
| Open the menu | Gateway of Tally > Envelope / Address Book |
| Print by group | D for Debtors, C for Creditors, L for any ledger |
| Address Book | A, then Enter or E to print, F4 to search |
| Configure | Ctrl + E on the preview |
| Ctrl + P, graphical or neat mode | |
| From a sale | F4 Print Envelope, or Ctrl + Alt + E |
Notes
- Keep party addresses updated in the ledger masters - that is where the envelope reads from.
- Select the paper size that matches your physical envelope in the Windows printer setup before printing.
Questions we get about this add-on
Which Tally version is required?
TallyPrime. Load main.tdl from the envelope-addressbook folder.
The preview shows no address.
Alter the ledger and save the address lines. The preview shows a clear message when the address is empty.
Can I print horizontally and vertically?
Yes. Press Ctrl + E and set Cheque Alignment to Horizontal, or to Vertical with the address at Right, Centre or Left. For vertical, set whether the envelope is printed from the front or the rear.
Does the Address Book show all ledgers?
It lists ledgers that have an address or a mobile number. Empty contact masters are hidden so the list stays useful.
Can I print the envelope straight from a sale?
Yes. Use Ctrl + Alt + E while creating or altering the sales voucher, the same option on the sales print screen, or open the voucher from the Day Book and use F4 or Ctrl + Alt + E.
Related reading
- Print envelopes directly from TallyPrime
The everyday case for printing addresses from the data you already maintain.
- Tally solutions we have built
Real customisations we have built, written up in full.
- All user manuals
Setup and daily-use guides for every add-on we ship.